1. Controller and Data Protection Officer
Controller:
Trusted Advisors – Law Tax Fiduciary Association, Hofwiesenstrasse 349, CH-8050 Zurich, Switzerland, Tel.: +41 44 298 11 77

Data Protection Officer:
Trusted Advisors – Law Tax Fiduciary Association, Jascha Luks.
The Data Protection Officer can also be contacted via Jascha.luks@trustedadvisorsrealty.com.

 

2. Collection of Personal Data, Type and Purpose of Use
When we are engaged by a natural person, we collect the following information:

• Salutation, first name, last name

• A valid email address

• Address

• Telephone number

• If applicable: place of birth, nationality, date of birth

• Information necessary for legal advice and representation within the scope of the engagement

 

When we are engaged by a company or other association of persons (hereinafter referred to as the "Company"), we collect the following information from the natural person representing the Company:

• Salutation, first name, last name

• A valid email address

• Address

• If applicable: place of birth, nationality, date of birth

• If applicable: the representative’s role within the Company

• Information necessary for legal advice and representation within the scope of the engagement

Data is collected for the following purposes:

• To identify the client or the representative of a Company

• To provide appropriate legal advice and representation

• To communicate with our clients

• For invoicing purposes

• To conduct conflict of interest checks

• To comply with anti-money laundering obligations

• To manage any mutual claims arising from the engagement

• To share information about events or significant legal developments

 

Data Location:
Client data remains stored on our servers in Switzerland. However, we may share client data, including personal data, with:
(i) other TA member firms and partner firms within the TA organization for service provision and centralized management and processing of such data; and
(ii) professional advisors, credit agencies, insurers, brokers, external auditors, banks, and external service providers, representatives, and agents, as necessary.
These parties are obligated to maintain the confidentiality of client data.

In certain cases, where we exchange personal data with other TA member firms or partner firms for centralized client management, we may act as joint controllers of such data. In such cases, we serve as the primary contact for individuals whose personal data we collect.

Data processing is necessary to protect our legitimate interest in fulfilling the engagement, maintaining the client relationship, and meeting mutual obligations arising from the engagement. The lawfulness of data sharing as joint controllers is based on our legitimate interest in centralizing client data management and sharing expertise within the TA organization, as well as on applicable legal obligations (e.g., conflict of interest checks).

 

3. Retention Period of Personal Data
Personal data collected by us is stored until the expiration of the statutory retention period for legal files (typically 10 years from the end of the engagement) and then deleted or destroyed, unless we are legally entitled or required to retain it longer due to tax or contractual documentation obligations, for conflict of interest checks, or to preserve evidence under statutory limitation rules.

We are not obligated to suppress, render unreadable, or delete data stored as part of automated electronic backup or archiving processes.

 

4. Disclosure of Data to Third Parties
Personal data is not disclosed to third parties for purposes other than those listed in Section 2 above.

Disclosure of personal data for engagement purposes may include sharing with other involved parties, opposing parties and their representatives (especially their legal counsel), as well as courts and authorities for communication and legal representation purposes.

Personal data may also be shared to identify potential conflicts of interest, for general client care (e.g., informing clients about events or legal developments), and for centralized client data management with other TA member firms, partner firms, and third-party processors.

Shared data may only be used by the recipient for the specified purposes. Legal professional privilege remains unaffected.

 

5. Transfer to Third Countries
If we transfer personal data to recipients in countries that do not offer a level of data protection comparable to that in Switzerland, and we are not legally required or permitted to do so, we ensure that appropriate safeguards are in place to guarantee an adequate level of data protection in the respective third country or with the recipient.

 

6. Rights of Data Subjects
Data subjects have the following rights under applicable law (Swiss Data Protection Act [DSG] and/or the EU General Data Protection Regulation [GDPR]) regarding personal data we hold:

• Right to access information about the collection and use of their data

• Right to rectification of inaccurate or incomplete data

• Right to erasure of their data

• Right to restriction of processing

• Right to object to processing

• Right to data portability

If consent has been given for the processing of personal data, it may be withdrawn at any time by contacting the Data Protection Officer listed in Section 1. Please note that withdrawal is effective only for the future; processing carried out before the withdrawal remains unaffected.

Additionally, data subjects have the right to lodge a complaint with the Swiss Federal Data Protection and Information Commissioner (FDPIC) and/or a competent EU supervisory authority.

 

 

Zurich, 9. September 2025
Trusted Advisors – Law Tax Fiduciary Association